President's Budget Advisory Committee

Minutes February 6, 1997

Approved by PBAC, 13 February 1997

Members Present:

Staff Present:

Guests Present:

Approval of the Agenda

Don Farish convened the meeting at 8:11 AM and introduced three new members to the President's Budget Advisory Committee (PBAC) - Debbie Gallagher, representing the Staff and Dennis Harris and Andy Merrifield, both representing the Campus Reengineering Committee.

PBAC Meeting Times

Discussion then turned to the most appropriate meeting time for the PBAC. After discussion and by consensus, the PBAC determined that it was prudent to meet every week for two hours rather than for just a single hour as initially projected. After examining several alternatives, including afternoon meeting times on Mondays, Tuesdays, or Wednesdays, Members concluded that Thursdays from 8-10 AM was the most workable time slot. The following schedule of meetings was then approved:

Proposed Agenda Topics

Discussion then turned to the proposed Agenda Topics prepared by Larry Furukawa-Schlereth and reproduced below:

Members concurred that the agenda topics were appropriate however some members indicated that they did not wish the informational presentations to turn into a defense of a budget for particular units. Other members noted that it would be helpful to the PBAC if during the presentations, Members were made aware whether and how it was possible to obtain waivers from identified CSU policies or budget restrictions. In addition, it was suggested that it might be helpful to conduct an all day session for Committee Members on the mechanics of CSU/SSU budgeting and accounting procedures. Finally, an historical perspective was seen to be a valuable tool.

Discussion then ensued with respect to the specific charge given to the PBAC. Farish noted that the President wished the PBAC to develop recommendations for a balanced budget in 1997-1998. Farish indicated that the President had articulated that he was not open to a recommendation that included the lay-off of any permanent or probationary employee including faculty, staff and administrators. Schlereth added that the campus could also not violate any CSU financial policy or any federal or state legilation regarding the proper management and expenditure of public funds. Several members requested a full discussion of all policies, principles, and restrictions which existed and would guide the development of policy alternatives for the 1997/98 budget.

Farish and Schlereth indicated that it was their hope that the informational materials would put before the Committee, all of the resources on the campus as well as constraints and regulations, if any, that governed the utilization of specific funds. Schlereth noted that a training session on SSU's Budget had been scheduled for March 18, 1997 as part of the University's new Employee Training Program. He also indicated that he and Steve Wilson would meet with interested members to ascertain the specific nature of additional training that was thought to be needed. Farish indicated that he and Schlereth would work with the Committee's staff to develop an appropriate historical tool for use by the PBAC.

There being no additional business, the meeting was adjourned at 9:00 AM.

Minutes prepared by Larry Furukawa-Schlereth

PBAC minutes 1996-1997
Updated 2007-12-14