Minutes September 14, 2000







Bernie Goldstein brought the meeting to order at 8:11AM. Goldstein introduced Paul Regner, Associated Students Treasurer, and Lynn McIntyre, Associate Vice President for University Affairs, to the Committee. Goldstein welcomed Melinda Barnard back to the Committee from sabbatical. Katharyn Crabbe moved and Phil McGough seconded a motion to approve the proposed agenda. The agenda was passed unanimously.


Schlereth asked for a motion to approve the minutes of the August 24, 2000 meeting. Katharyn Crabbe moved and Steve Wilson seconded the motion. Regner noted that he is still listed as a proxy for Joe Latulippe but that is not correct as he is now the Associated Students Treasurer. McGough asked that Rick Luttmann be added as a Member of the Committee in his new role as Incoming Chair of the Academic Senate. No objections were heard. The minutes, as corrected, were approved unanimously. Those not present at the August 24, 2000 meeting abstained.


Schlereth reported that the CSU system would be providing one-time funding for instructional equipment, employee training, and technology. Dr. Arminaña has asked that he be provided a year-end accountability report for each.

Instructional Equipment

Schlereth noted that the schools were prioritizing a list of needed instructional equipment.

Employee Training

Schlereth indicated that non-faculty employees training would consist primarily of technology training. Faculty training money has been given to Goldstein for consideration. Goldstein indicated he would like to use this money for travel relating to faculty development.


A technology program is still being developed.


(Please see the September 14, 2000 Agenda packet for this document)

Schlereth reported that this plan has been endorsed by the Vice President’s Budget Advisory Committee and is being brought forward for approval. Gloria Ogg asked if salary savings have occurred in Admissions and Records. If so, where have the savings been spent? Crabbe explained that some salary savings have occurred; however because most of the money in ESAS is spent on people, any salary savings are used for operating expense. Phyllis Fernlund asked how much money has been spent on CMS backfill positions. Schlereth responded that he still needs to develop this into a presentation for the PBAC. He hopes to have an accurate assessment of the costs later in the academic year. Eric expressed his concern with the current financial aid system and believes it should be fixed as soon as possible. Victor Garlin would like to see CMS become a part of the campus consultative process. Schlereth indicated that CMS is already part of the campus consultative process and discussions have taken place in the PBAC, VPBAC, CRC and other campus groups. Garlin feels the CSU system should pay a substantial portion of CMS due to the system-wide benefits that will develop. He does not feel the campus should absorb CMS costs.

Bill Barnier moved that the PBAC recommend to the President approval of the 2000-2001 Academic Affairs Budget Plan in total. Phil McGough seconded the motion. Barnier asked if slowdowns in recruiting of new faculty would occur to save money. Goldstein responded that a multi-year plan is being developed and he does not have an answer to this question. The Deans currently want 25 new faculty, but we only have funding for 11. Barnard asked if the 25 faculty were new positions or existing. Goldstein responded that they are a mix of existing and new positions. Barnard expressed her concern that the University is not replacing vacant faculty positions. McGough asked Goldstein to bring this issue to the Academic Senate. A vote was taken and the 2000-2001 Academic Affairs Budget Plan was passed unanimously.


(Please see the September 14, 2000 Agenda packet for this document)


Schlereth stated that the presented budget is from a previous year and the current budget will be presented at a later date due to on going fee negotiations with some unions. Ogg noted that the Star claims Sonoma State University has the highest parking fee in the system. While this is true, Sonoma State University has some expenses other campuses do not.


Schlereth noted that this year’s Housing budget would include an increase in revenue and expenses due to the opening of Sauvignon Village. Barnard indicated that an increase in students housed on campus has created a need for additional programs. Schlereth responded that Mo Phillips has been retained to help in this capacity. Carlson feels that while Phillips has done a great job, her position is just the first step to solving this problem. Schlereth said that a great deal of housing money is tied up in programs shifted to the Housing fund. If this money could ever be shifted back, resources could be freed up for additional activities.

Instructionally Related Activities

Carlson noted that cost of living increases in Athletics have increased their share of the IRA money and is slowly eating funding for other programs.

Extended Education

Steve Wilson noted that this fund must be watched closely because it will be heavily impacted by year-round operations.

Grants and Contracts

Schlereth explained that there is revenue potential here because the indirect cost recovery in this fund is at 10%, however could be increased to 30-40%. Barnard feels CIHS and ASC benefit greatly from being at Sonoma State University and receiving grants. She does not feel money should be going back them and would like to see them at the PBAC.



Goldstein adjourned the meeting at 9:56am

PBAC minutes 2000-2001
Updated 2008-01-22