Admitted Students

Dear New International Student,

Congratulations on your decision to study abroad at Sonoma State University. Your admission to SSU is only the first step – there is still much to do to prepare for your study abroad experience! Please read through the following checklist for admitted students. Each step is very important and includes additional deadlines and forms that you must submit before your arrival at SSU.

**This checklist is for Semester at Sonoma and CSU IP exchange students only; undergraduate and graduate degree-seeking students should go to the Office of Admissions website to view the Stay on Track timeline for international students.**

Step 1 Confirm Your Intent to Enroll
Let us know that you plan to accept offer of admission and intent to enroll at Sonoma State University in the semester to which you were admitted. You can do this by emailing international@sonoma.edu. Please put "Confirming Intent to Enroll" in the email subject.
Step 2 Apply for Your Visa
You should apply for student visa as soon as possible. Pay the I-901 SEVIS fee online and make an appointment for a visa interview at your local U.S. Embassy or Consulate, which you can locate here. For more information on how to apply for your visa, please visit our webpage.
Step 3 Secure Housing Arrangements
On-campus: If you are interested in living on-campus, complete the process outlined in this step as early as possible. The date that you make the $300 housing down payment will establish your priority. If applications exceed bed spaces, a wait list will be started. Because on-campus housing is limited, students who wait until later may not receive space and will need to arrange accommodations off-campus.

In order to apply for on-campus housing, you must first submit a $300 down payment. You will be emailed by the Housing Office with instructions on how to make the online payment using your SSU username and password. We encourage you to visit the Housing Services Website for details.

You will need to visit the Housing Services web site at SSU Housing for details about living options. Housing is never guaranteed so it is important to submit your down payment as soon as you know your plans. Once offered a space on campus, you will have one week to accept your campus housing License Agreement.

Cancellation Policy: If you change your mind about attending Sonoma State University, or living on campus, you must notify the University in writing. The Housing Down Payment is 50% refundable if requested in writing by June 15; non-refundable thereafter. Email your refund request to the Seawolf Service Center to seawolf.servicecenter@sonoma.edu

Please contact Elizabeth Chelini directly at elizabeth.chelini@sonoma.edu or by phone at (707) 664-2541 for more information or to answer questions. When contacting Housing Services, whether by phone or email, please identify yourself as a new international student for the upcoming term.

Off-campus: If you are interested in living off-campus, there are several options to choose from. See SSU Housing Services’ website for Off Campus Housing Assistance. We also partner with International Student Placements to offer a homestay option to our international students.
Step 4 Make Your Travel Plans
Let us know when you plan to arrive at SSU by completing the Arrival Form. Be sure to submit this form by the deadline that is listed on the form!

Please visit our website for more information about getting to SSU, including information on local airports, shuttle services, and hotels.
Step 5 Register for Classes
F-1 and J-1 students must be registered full-time each semester. A full-time schedule is 12 units at the undergraduate level and 8 units at the graduate level.

You listed your preferred courses on your application to study at SSU. The International Student Coordinator will register you for your classes before your arrival on campus. If you will be studying at SSU for a second semester, you must use the CIE Course Request Form to communicate your preferred courses to the International Student Coordinator. SSU cannot guarantee the availability of courses, so you must be flexible in your course selection and scheduling. Only list courses that are unrestricted and where you have met all prerequisites. If you have taken any prerequisite coursework at your home country university, be prepared to identify that course on your transcripts and provide a course description for that substitution.
Step 6 Purchase Health Insurance
New international students must complete the International Student Health Insurance Committal Form prior to the mandatory orientation program. This form must be signed and scanned and emailed to international@sonoma.edu.

Review the SSU health insurance information. Your insurance policy must be purchased before your arrival on-campus so that you are covered the moment you step off the plane. Health insurance for the semester, summer, or academic year can be purchased online at www.csuhealthlink.com. You may reference our step-by-step instructions for additional help with purchasing your health insurance plan.
Step 7 Submit Your Immunization Records
All SSU students are required to provide proof of the Measles and Rubella (MMR) vaccine, and (if you’re under 19) the Hepatitis B vaccine. Acceptable proof may be a photocopy of immunization records in English bearing your name, date of birth, types and dates of each immunization, and the name/signature of the medical provider. Attach the Cover Sheet to your immunization records and submit these documents to the Admissions & Records office before classes start.

All international students must also be evaluated for Tuberculosis (TB) risk prior to or shortly after arriving at Sonoma State University.

If you have not yet had these immunizations to been tested for Tuberculosis, you can arrange to receive these services at the SSU Student Health Center when you arrive at SSU. For more information please refer to the Student Health Center website on immunization and tuberculosis screening/testing requirements.
Step 8 Pay Your Tuition and Fees

Semester at Sonoma students: Your tuition and fees are listed on the program website. You may pay these fees online through MySSU, or upon your arrival at SSU during orientation. You must pay these fees before classes start.

CSU IP exchange students: Your state tuition and nonresident tuition fees at SSU are waived, but you are still responsible for paying the campus-based fees. You can see a breakdown of these fees on the Office of the Registrar's website. These fees are due by July 1st for the fall semester and January 1st for the spring semester. You can pay these fees online through MySSU. Because tuition waivers are not placed on your account until several weeks after your arrival, your housing charges must be paid in-person at Seawolf Services so that you can ensure that your housing payments are not applied to your tuition charges. You can email Seawolf Services at seawolf.servicecenter@sonoma.edu if you have any questions about payments. Be sure to identify yourself as an international exchange student.
Step 9 Attend Orientation
Our orientation program is mandatory for all new international students. We will cover the following subject areas:
  • Culture and safety in the U.S.
  • Local transportation and amenities
  • Campus life and activities (tour included)
  • Shopping trip to Target
  • Immigration requirements
  • Forms and document scanning (bring your passport/visa and I-20/DS-2019)
  • Online resources (registration, MySSU, etc.)
  • Healthcare in the U.S. and Title IX training
  • Field trip to a local attraction

Orientation for Fall 2017 will take place Wednesday, August 16th - Friday, August 18th. More information can be found on our orientation webpage.

Please report to the Center for International Education in International Hall Room 107 by 9:00am on Wednesday, August 18th. A campus map can be found here.
Step 10 Start Classes
Fall 2017 classes begin on Tuesday, August 22nd. For more important dates and deadlines, view our Academic Calendar.

If you have any questions or concerns, please contact the International Student Coordinator. We look forward to meeting you soon!

Safe travels,
Becky