DSS considers factors such as documentation from professionals specializing in the area of the student’s diagnosed disability, the student’s functional limitations, and the student’s input and accommodation history in regard to particular needs and limitations determining appropriate accommodations. DSS works with the student and relevant faculty and staff through an interactive process designed to identify an accommodation that provides equal access, while also ensuring that the academic integrity of the University is maintained by requiring that all students complete the same requirements that have been determined to be essential to the program of instruction or directly related to any licensing requirement.

Course materials may be converted into various formats in order to provide equal access to one’s educational materials. Example of common formats include: accessible PDF, DAISY, ePub, tagged Microsoft Word, Braille, or tactile graphics.

Eligibility Requirements

Services are available to students who have documentation of disabilities with functional limitations which impact a student’s ability to access printed material.

Requesting Service

Student may submit textbook information and proof-of-purchase using the online Alternate Media Request Form.

  1. Students must be currently registered with Disability Services for Students (DSS) in order to request alternate media services.
  2. Eligibility for alternate media service is determined by the DSS staff and is based upon the professional documentation provided by the student who has "a disability that prevents him/her from using standard instructional materials." This professional documentation is typically submitted by the student upon their initial registration with DSS.
  3. Alternate media services must be requested each semester as needed.
  4. Students must be currently enrolled and/or finishing an incomplete in the course for which they are requesting alternate media services.
  5. Students requesting textbooks in alternate media must own the material or the material has been purchased on the student’s behalf.
  6. Once a request is approved, the DSS staff’s recommendation with student preference will be used to determine the specific alternate media format.
  7. If DSS is converting textbooks and materials to alternate media, those textbooks and materials will be cut for scanning purposes and will be re-bound before being returned to the student. The SSU Bookstore has agreed to purchase these re-bound textbooks back.
  8. Alternate media requests must be submitted as soon as the student learns of his/her need. Late requests will be honored in the order that they are received and may cause a delay in receiving the alternate media materials.
  9. Regarding class handouts, students must initially ask the professor to provide the handouts (including syllabi) on disk, by email, or another electronic format, if available.
  10. The alternate media material is copyrighted. It may not be reproduced or distributed in any other format. Students will be provided with one alternate media copy for each material required for academic use. Any further reproduction or distribution is considered a copyright infringement. Misuse of this material will result in disciplinary action.
  11. Alternate media is provided for Sonoma State University curriculum support only. Alternate media will not be provided for personal use.
  12. Questions regarding alternate media should be addressed directly to the DSS staff.

DSS reserves the right to discontinue service if any of the aforementioned items are violated or abused. Inappropriate conduct of student is subject to discipline and legal actions.

Common examples of assistive technology available to qualified DSS students include (1) close caption televisions (CCTVs) that magnify materials for students with low-vision, (2) speech recognition computer software for students who have difficulty using a standard keyboard, (3) personal amplification devices for students who are hard-of-hearing, (4) screen reader computer software for students who are blind, (5) and reading/writing/learning computer software for students with learning disabilities.

Special Equipment

Digital recorders and assistive listening devices are available for check out related to one’s accommodation needs. Please discuss with your DSS advisor if appropriate.

Computer stations equipped with adaptive software are available at:

  • AsTECH Lab, (Schulz 1058C – inside 24-hour lab)
  • University Library first floor - In front of the Writing Center - Schulz 1103 (two workstations)
  • University Library second floor - In Multimedia area (two workstations)
  • University Library third floor - Schulz 3046 (two workstations)

For further inquiries, please contact (707) 664-2677

Sonoma State University encourages students with food allergies and special dietary requirements to be self-advocates in managing their dietary conditions.  By registering with Disability Services for Students (DSS), the student and DSS can identify appropriate campus referrals for notification in order to provide assistance with dietary management. 

Students who use Sonoma State University dining venues and are requesting dietary accommodations or modifications related to their food allergies or special dietary requirements will be referred to the Director of Dining Services who will assist in addressing the individual student’s dietary concerns and restrictions.

Disability Management Services are available for students to meet individually with an advisor to discuss disability related issues, set up accommodations, and obtain academic advising specifically designed to address the needs of students with disabilities.

For specific questions related to one’s major, it is recommended that students meet with their major advisor.

Requesting Services

Students who are registered with the DSS office may set up an advising appointment by calling the office at 707-664-2677 or 707-664-2958 (TTY).

Students who are registered with DSS and have some form of adaptive furniture (i.e., chair, desk, podium) as an approved accommodation related to the functional limitations associated with their disability may request that this furniture be placed into their classrooms by completing the online request form, or you may download the printer-version for completion and submission to the DSS office.

Download printable PDF

Students have an opportunity to request disability-related housing accommodations if they have specific disability-related functional limitations that would otherwise prevent equal access to on-campus housing at SSU with regard to the American’s with Disabilities Act and Section 504 of the Rehabilitation.

A request for on-campus disability-related housing accommodations will be considered on a case-by-case basis by reviewing the functional impact of the student’s limitations as they relate to their housing assignment, the availability of the requested housing accommodation, and the respective needs of all applicants. Requests that are not viewed as essential in order to provide equal access to on-campus housing will instead be viewed as a “preference” to one’s housing assignment and not a disability-related accommodation.

Housing Accommodation Request Form

The request for disability-related housing accommodations will be reviewed by appropriate professional staff in the DSS office who will be in consultation with Housing Staff with regard to the requested accommodations and the availability of on-campus housing.

It is essential that the student complete the SSU Housing application and fulfill all other necessary Housing office requirements by the stated deadlines http://www.sonoma.edu/housing/. Any delay in completing these requirements within the stated timelines will likely impact the availability of on-campus housing opportunities.

A selection of informative instructional videos on some of the most common assistive technology tools utilized by students, staff and faculty at Sonoma State University. We made sure that these short and easy-to-follow videos have subtitle or closed caption embeded. This section will be updated regularly as the new and useful contents become available.

DSS provides sign language interpreters, real-time captioning, and/or other communication accommodations to deaf and hard-of-hearing students for classes and academically-related activities. Please see Interpreting and/or Real-time Captioning Services Guidelines for eligibility requirements and the process for requesting services.

Download Interpreting and/or Real-time Captioning Services Guidelines

Note-taking assistance may be provided to qualified students who are registered with the Disability Services for Students office.

Eligibility Requirements

  • Must be a SSU student and currently enrolled with the Disability Services for Students office.
  • Have specific documentation of a disability where the functional limitations affect one’s ability to take notes in the classroom
  • Students with hearing and visual impairments, as well those with cognitive impairments related to processing speed, attentiveness, auditory processing, or dysgraphia, may also be eligible for note-taking assistance.

The purpose of priority registration is to ensure that students with disabilities have equal access to academic courses. It is incumbent upon the student to demonstrate that he or she would be denied equal access to the curriculum without priority registration. Eligibility for priority registration is based upon appropriate documentation of one’s disability and is determined on a case-by-case basis by the Disability Services for Students office (DSS).

Eligible students must receive academic advising and turn in the completed “DSS Priority Registration Academic Advising” form to DSS (Schulz 1014a) by the specified date each semester in order to receive priority registration.

BEFORE  you schedule a WEPT exam date with the Writing Center, you must complete the following steps:

ONCE DSS has confirmed with you that your accommodations have been authorized:

  • Pay the $35.00 fee for the WEPT exam. Students may do this online through the payments section of their Seawolf account or in-person at The Seawolf Service Center (using cash, check, or money order) on the first floor of Salazar Hall.
  • Go to the WEPT schedule: http://www.sonoma.edu/writingcenter/wept/weptschedule.html and click the registration link at the top of the page to select an exam for the current semester. You will need to have your payment receipt available while you are registering.
  • Register for an exam. The registration link will walk you through the process. It will indicate which exams are available for registration and how many spaces are left in each exam.
  • When you have completed the online registration process, you will receive a confirmation email along with a PDF of your registration form.
  • Please retain your confirmation email along with your payment receipt for admittance to the exam. The email also provides important information and a link to the WEPT webpage to review test preparation materials and the test-taking rules for the exam.

Students with documented disabilities may receive test-taking accommodations through the DSS office after obtaining appropriate authorization from the DSS office.


  • Must be a SSU student and currently enrolled with the Disability Services for Students office.
  • Have specific documentation of a disability-related functional limitation indicating the need for test-taking accommodations
  • • Obtain the DSS Academic Accommodation Authorization form (each semester) from your Disability Management Advisor

Requesting Services

  • Meet with a DSS Advisor at the beginning of each semester to obtain the DSS Academic Accommodation Authorization form (one for each class)
  • Provide the DSS Academic Accommodation Authorization form to each faculty member where accommodations are needed
  • Schedule all exams, including finals, with the DSS office as soon as the test dates have been determined
  • Confirm your testing appointment with your instructor one week prior to the exam, by sending a reminder email, to ensure that the instructor provides the DSS office with the exam before the testing appointment

Download Testing Accommodation Guidelines