Safety Shoe Procedures

Download Safety Shoe Procedures

Scope

This procedure applies to all employees including student employees who are required to wear foot protection as part of their assignment. This determination is made by the Office of Environmental Health & Safety and is based on the job classification and potential for foot cutting or crushing hazards as defined by 8CCR, Section 3385.

Purpose

Sonoma State University provides several selections of footwear from two different local stores, including both low cut and high top boots.  The authorization form EH&S provides allows the employee to simply select from the pre-determined shoe list and obtain the necessary footwear. These procedures provide options to allow the protective footwear user to assess specific needs and easily obtain the proper shoes.

Responsibilities

Environmental Health & Safety

  • Maintains an account with at least two local vendors to supply safety shoes as needed throughout the year
  • Maintains a list of all affected employees and provide authorization forms as needed

Appropriate Administrators, Supervisors & Managers

  • Maintain a current list of employees and student employees that require foot protection
  • Communicate all pertinent information to the affected employees regarding procedures to obtain protective footwear

Employees and Student Assistants

  • If replacement shoes are requested, worn shoes must be supplied for inspection
  • Follow this procedure to ensure you obtain appropriate protective footwear and are properly reimbursed
  • Utilize Protective footwear as required and take steps to protect and prolong the life of your safety shoes

General Procedures

New to Safety Shoes

New full-time probationary, annual renewable employees, or full-time probationary and annual renewable employees whose assignments have changed significantly.

  1. Appropriate Administrator identifies potential need for employee to wear protective footwear and contacts Environmental Health and Safety.
  2. Environmental Health and Safety will consult with the Appropriate Administrator and employee to determine if protective footwear is required and what type is appropriate.
  3. If protective footwear is required, Environmental Health and Safety will provide an authorization form to the employee for the purchase of protective footwear.
  4. The employee selects from the available options and obtains protective footwear using the completed authorization form.

Additional information is avaible for Student Employees on the Cheat Sheet page.

Current Safety Shoe Participants

Full-time probationary or annual renewable employees already participating in the protective footwear program.

  1. Shoes are not automatically replaced annually. The purpose of the safety shoe program is to ensure that employees are not exposed to foot crushing or cutting hazards through the course of their work. Employees are provided oil to assist in maintaining the shoes in good repair and are expected to make every effort to extend the life of the shoes.
  2. Once the need for replacement boots has been verified visually by EH&S and authorization form for the proper footwear will be provided.
  3. The form is then brought to the selected shoe store and shoes obtained.

Intermittent/Temporary Employees

Intermittent employees including temporaries and student assistants.

  1. Appropriate Administrator identifies potentia l need for employee to wear protective footwear and contacts Environmental Health and Safety.
  2. Environmental Health and Safety will consult with the Appropriate Administrator and employee to determine if protective footwear is required and what type is appropriate.
  3. If protective footwear is required, Environmental Health and Safety will immediately provide Toe Guards upon request. Intermittent employees wishing to obtain protective shoes or boots can request an Intermittent Employee Safety Shoe Reimbursement Form and are subject to reimbursement as described in this procedure.

Reimbursement Programs for Intermittent Employees

After completing four months of continuous employment, intermittent employees such as temporaries or student assistants will receive 50% reimbursement toward the pre-purchased footwear from the authorized selection list. The remainder of the reimbursement will be provided at the end of an additional four months of service. Receipt must be provided and Non-Travel Reimbursement Form must be completed to receive reimbursement.

Available Options for Purchase of Protective Shoes or Boots

  • Santa Rosa Shoe Mart – Located on West Steele Lane and Cleveland in Santa Rosa.
  • Red Wing Shoes – Located on West Steele Lane and Cleveland in Santa Rosa.