Step 1: New Faculty Paperwork

A new employee sign-up is required for all new faculty members or faculty who have not worked at Sonoma State University within the past three years.

Per federal requirements, you must present document(s) that demonstrates your identity and your eligibility to work in the United States to meet the legal requirements of the Immigration and Reform Control Act.  Please bring with you your original, unexpired document(s) at the time of the sign-up.  You can find the list of acceptable documents here or on the 3rd page of the Employment Eligibility Verification Form I-9.  Employees may present one selection from List A or a combination of one selection from List B and one selection from List C. 

Once you have your document(s), please contact Human Resources at 707-664-3100 or hr@sonoma.edu to request your new employee paperwork. You will be asked to provide your full name and an email address where we can send the paperwork.  Once you have completed all of the forms, please plan to attend one of the sign-up sessions listed below. A reservation is not required. At this meeting, you will have the opportunity to ask any questions and/or update any forms if needed. Please be reminded to bring your acceptable documents to establish your identity and work authorization.

Please note that you may have already been sent the new hire paperwork, if so, there is no need to call Human Resources. Please plan to complete the paperwork and attend one of the scheduled sessions below.

Monday, January 14, 2019 from 9am – 10am
Wednesday, January 16, 2019 from 9am-10am
Thursday, January 17, 2019 from 10am – 11am
Tuesday, January 22, 2019 from 11:30am – 12:30pm
Thursday, January 24, 2019 from 2pm – 3pm

**If you cannot make one of the sessions listed, please let us know and we will arrange a different appointment date/time for you.

Required Forms

Employee Information Form
Please review and complete all areas of this form, except signature and date.
Employment Eligibility Verification - Form I-9
Federal law and CSU policies require that this form be completed no later than your first day of work.
Section 1: Complete this section only, except signature and date.
Instructions for completing Form I-9
Please bring the original identification document(s) to the sign-up. See pg. 4 for a list of acceptable documents.
Oath of Allegiance and Declaration of Permission to Work for Persons Employed by the State of California - Form STD. 689
Read entire document and print full name in Part I, do not complete Part 2 or 3.
Employee Action Request (EAR)--STD. 686
Please complete all areas of this form, except signature and date.
CalPERS Member Reciprocal Self-Certification Form
Please review employee instructions page carefully and complete all areas of this form, except signature and date.
Designation of Person(s) Authorized to Receive Warrants (std. 243)
Please review and complete all areas of this form, including signature and date.
Access and Compliance Form
Please review and complete all areas of this form, including signature and date.
Campus eOrientation
Please review all policies, and submit the completed last page, including signature and date.

Additional Required Forms and Information for Temporary Faculty

Notice of Exclusion from CalPERS Membership
Please review and complete all areas of this form, including signature and date
Statement concerning Your Employment in a Job Not Covered by Social Security
Please review and complete all areas of this form, including signature and date
Temporary Faculty Benefit Summary Information

Optional Forms

Direct Deposit Enrollment Authorization
Sections A, B, and C must be completed.  Hint: Box in Section C must be checked.
Request for Nondisclosure of Employee Home Address
Please review and complete all areas of this form.

Information - For Review Only

Step 1
New Hire Paperwork
Step 2
Your First Day
Step 3
On and Around Campus