Sign-Up for new Student Assistants


Congratulations on your Student Assistant employment with Sonoma State University. Please read the information below carefully as it contains important information regarding your employment and sign-up process.

Who Needs to Attend?

A sign-up is required prior to beginning work for new Student Assistants or returning Student Assistants who have not worked at Sonoma State University within the past three years.

Per federal requirements, you must present document(s) that demonstrates your identity and your eligibility to work in the United States to meet the legal requirements of the Immigration and Reform Control Act.  You MUST have your original, unexpired document(s) at the time of the sign-up.  You can find the list of acceptable documents here or on the 3rd page of the Employment Eligibility Verification Form I-9.  Employees may present one selection from List A or a combination of one selection from List B and one selection from List C.  If you do not have your documents, you will not be admitted into a sign-up session.  

Sign-up Schedule

Once you have your documents, please view the Sign-Up Schedule and attend one of the listed sessions*. Sign-ups are located in Employment Services, located on the 2nd floor of Salazar Hall.  A reservation is not required.

* This does not include Instructional Student Assistants, Graduate Assistants or Teaching Associates. Students in these positions should call Employment Services to schedule a sign-up.

*If you cannot attend one of the scheduled sign-ups, please call Employment Services at (707) 664-3100 to schedule an appointment.

What You Will Need to Bring to the Sign-up

  • The Student Employment Form completed by your hiring department (if applicable).
  • Your completed Employment Eligibility Verification Form I-9 (Section 1 only) and appropriate identification to satisfy I-9 requirements. (Refer to the 3rd page of Form I-9 for the list of acceptable documents.)
  • Please note that it is required that your name and Social Security Number are reported exactly as stated on your Social Security card to the Internal Revenue Service and California Franchise Tax Board. To help expedite this verification processes please bring your original, non-laminated Social Security Card to your in-person sign-up.  If you do not have your original card please advise us at the time of sign-up.  For future use you may request a new card from the Social Security Administration.

Forms that you will receive at the sign-up

Below is a list of the forms that you will receive and complete during the new Student Assistant sign-up. You may choose to fill these out, print them, and bring with you to your scheduled appointment or an individual appointment.

Bridge Student Assistants

Bridge Student Assistants are required to complete two additional forms

International Student Assistants

International Student Assistants are encouraged to schedule a meeting with an HR Representative as additional forms may be required.

Information - For Review Only

New Student Assistants may not begin working until they present their Supervisor with an “Employment Authorization and Checklist” given to them at the completion of the sign-up.  This form authorizes the student to begin work and may be used as a guide for a department orientation on the student’s first day.

For additional information contact Human Resources at (707) 664-4258.