Sign-Up for new Student Employees


Congratulations on your student employment with Sonoma State University. Please read the information below carefully as it contains important information regarding your employment and sign-up process.

Who Needs to Attend?

A sign-up is required prior to beginning work for new student employees or returning student employees who have not worked at Sonoma State University within the past three years.

Per federal requirements, you must present document(s) that demonstrates your identity and your eligibility to work in the United States to meet the legal requirements of the Immigration and Reform Control Act.  You MUST have your original, unexpired document(s) at the time of the sign-up.  You can find the list of acceptable documents here or on the 3rd page of the Employment Eligibility Verification Form I-9.  Employees may present one selection from List A or a combination of one selection from List B and one selection from List C.  If you do not have your documents, you will not be admitted into a sign-up session.  

Sign-up Sessions

Once you have your documents, please plan to attend a sign-up session on or before your first day of work. Sign-up sessions are on Mondays at 3pm or Thursdays at 11am (excluding holidays).

Registration is not required. At this session you will sign your Form I-9 and provide your acceptable documents as mentioned above. Sign-ups are located in Employment Services on the 2nd floor of Salazar Hall in Administration and Finance.

*If you cannot attend one of the scheduled sign-ups, please call Employment Services at (707) 664-3100 to schedule an appointment.

What You Will Need to Bring to the Sign-up

  • The Student Employment Form (SEF) completed by your hiring department if applicable. (Academic student employees including ISA, GA, and TAs will not need to bring a SEFand if your department already submitted a SEF to Employment Services you will not need to bring one).
  • Please note that it is required that your name and Social Security Number are reported exactly as stated on your Social Security card to the Internal Revenue Service and California Franchise Tax Board. To help expedite this verification process please bring your original, non-laminated Social Security Card to your in-person sign-up.  If you do not have your original card please advise us at the time of sign-up.  For future use you may request a new card from the Social Security Administration.

For additional information contact Employment Services at (707) 664-4258.