Hire & Pay Independent Contractors

An independent contractor:

  • Is not a current CSU or state employee.
  • Is not hired as an SSU employee.
  • Has a distinct occupation, profession, business, or trade that is not regularly part of SSU business.
  • Agrees to complete a specific piece of work for an agreed upon fee.
  • Also provides services to non-SSU clients.
  • Supplies his/her own tools, materials and work space.

Independent Contractors should be included in proposal budgets, and are therefore approved by the agency via the budget in the award notification. If such an arrangement was not pre-approved by the funding agency, check with your PA to find out if it can be added later.

In all cases, you must contact your PA to determine if the Independent Contractor hiring process is appropriate for your project. You must do this prior to making arrangements for a potential Independent Contractor to work on your project.

A contract between SSU and the independent contractor must be established through the SSU Procurement Office. PIs/PDs may contact their PA or their division’s/school’s administrative manager to initiate the process with an EREQ which must include the Independent Contractor Review Form .

Staff Oversight & Management

While outside the scope of these procedures, it should be noted that staff oversight should be a high priority for PI/PD. Faculty PIs/PDs cannot serve as appropriate administrators. However, PIs/PDs must be able to confirm that the employee working on the PI's/PD's project have expended effort consistent with the number of hours/days for which the employee is being paid.

All other responsibilities related to staff management (including pay rate increases, reclassification, evaluation, discipline, termination, etc.) should be handled by the employee's appropriate administrator in collaboration with the HR Coordinator for Sponsored Programs.