Withdrawal Information

Deadline dates are published each semester on the Registrar's website.

Before Classes Begin
You may drop all of your classes online or cancel your enrollment PRIOR to the first day of instruction with full refund of fees.

First Two Weeks of Classes
Once the semester begins, you can continue to drop online, however you cannot drop all of your classes or your only class. You must submit a Withdraw Form to the Office of Admissions and Records.

Third and Fourth Weeks of Classes
You can continue to drop online, however this will result in a "W" grade.

After the Fourth Week of Classes
Dropping after the fourth week of classes is allowed for "serious and compelling" reasons and requires the signatures of the instructor and department chair. Examples of acceptable reasons during this period include carrying an excessive unit load, inadequate preparation for the course, significant job change and medical reasons. Departments may require documentation, for example a letter from your doctor or employer or an accident report.

After the fourth week of classes, students must deliver their approved petition to the Registrar's Office.

From the fourth week until the last 20 percent of the semester (please see calendar), students may withdraw with a "W" from a course(s) ONLY for documented serious reasons clearly beyond the student's control. Procedures follow the same as "After the Fourth Week," however for this period, the Registrar's Office and/or Committee have the final authority to approve or disapprove the petition.

Dropping from Full-Time to Half-Time

Students who drop from full- to half-time by the end of the second week of the semester are eligible to receive a 100 perent refund of the difference in tuition fees minus a $10 processing fee. Non-resident students who drop units by the end of the second week of the semester are eligible to receive a 100 percent refund of the difference of non-resident tuition minus a $10 processing fee.

Does Dropping or Withdrawing Affect Student Fees, Financial Aid?

A student who receives aid and drops units, withdraws, drops out, is disqualified, expelled, etc., during or after the first day of instruction will be reviewed in accordance with the Federal Return of Title IV Policy.

Federal regulations require using the pro-rata calculation, if the student withdraws on or before the 60 percent date of the enrollment period. Students who withdraw after the 60 percent date will be reviewed in accordance with the policy (California Code of Regulations, Title 5, Sections 41802 and 41913).

A repayment situation may occur when a student receives aid then drops units or ceases attendance. SSU must determine the student's revised eligibility.

How to Withdraw from Sonoma State University

The link below will direct you to the Withdraw from Sonoma State form. The form will require you to login using your SSU Login and password. Please be sure to have your information ready if you are planning to withdraw and:

  • Have received financial aid
  • Need to vacate housing
  • Are an international student

Once you have completed the form, you will have the ability to save your responses in a PDF format for your records. You will be contacted should additional information or documentation be needed.

Withdraw Completely from Sonoma State form

If you are trying to withdraw and you do not have an active SSU login, please email records.admissions@sonoma.edu.