Field Trip Information

A field trip is a required course activity that occurs off campus. Departments may have their own field trip procedures, however, the University-wide Field Trip Guidelines should be followed in all cases. Each class that requires field trips should include a statement in the syllabus such as "This class includes a field trip. Please complete all the relevant forms and return to me by XXX date. Field trip forms can be found at www.sonoma.edu/risk/riskmanagement/field_trips.html.".

At least two weeks prior to a scheduled field trip, all forms need to be completed and returned to the Academic Department. The Academic Department will retain all field trip forms for a period of one year.

PLEASE NOTE: All persons who will drive on official University business 12 or more times per year are required to complete the Online Defensive Driver Training.

This link requires the user to log into SSU Online Services. If you do not have a username and password or are having other issues accessing the link, please contact Tyson Hill by email or by calling (707) 664-4039.

Requirements for transportation associated with a field trip vary based on the relationship of the driver and/or passenger to the University (employee or student) and the type of transportation being used. Please refer to the applicable section below.

The table below specifies the required paperwork that must be submitted to the department when an EMPLOYEE is driving a vehicle that is owned or was otherwise rented or procured by Sonoma State University.

University Provided Vehicle Privately Owned Vehicle
Driver Information Form Driver Information Form
  Authorization to Use Privately Owned Vehicle

The table below specifies the required paperwork that must be submitted to the department when a STUDENT is DRIVING a vehicle that is owned or was otherwise rented or procured by Sonoma State University.

University Provided Vehicle Privately Owned Vehicle
Driver Information Form Driver Information Form
Volunteer Identification Form Authorization to Use Privately Owned Vehicle
CSU Release of Liability CSU Release of Liability
Notice of Travel Risk Notice of Travel Risk

The table below specifies the required paperwork that must be submitted to the department when a STUDENT is RIDING IN a vehicle that is owned or was otherwise rented or procured by Sonoma State University.

University Provided Vehicle Privately Owned Vehicle
CSU Release of Liability CSU Release of Liability
Notice of Travel Risk Notice of Travel Risk

The following links provide additional guidance that may be useful in planning a field trip: