Guidelines for Preparing Minutes for Faculty Governance Committees

  1. Please prepare your minutes in Word and do them as soon after the meeting as possible.
  2. Please use the file naming convention: APCmins2_10_08.doc – the acronym of the committee followed by “mins” followed by the full date separated by underlines.
  3. Record the name of the committee, the date, time and place of the meeting, who was present and absent.
  4. Record any decisions made by the committee and record who is responsible for following through on any decisions.
  5. Record who took the minutes.
  6. Record anything else the committee would like reflected in the minutes. Note that according to Robert’s Rules, only motions and decisions need be recorded in the minutes.
  7. Minutes should only be printed if absolutely necessary. Always cc a copy to the Senate office.