Our Health Policies

cracking eggs into flour


The Children's School offers healthy breakfast, lunch, and snacks. All the food is prepared and cooked on a daily basis. The children receive healthy whole grains, fresh vegetables, fresh fruit, milk, and protein from legumes, fish and fowl. The meals we serve are at a no cost to the families and it is thanks in part to our participation in the California Nutrition Services program, which allows us to provide healthy, well-balanced meals to the children. Healthy foods are beneficial to a child's development and growth. Eating a variety of healthy foods can prevent early medical problems and create lifelong good dietary habits. Children are not required to bring any food from home unless directed by a doctor.


It is the parent's responsibility to notify the school of any allergies that your child may have including reactions to food, bee stings, medications and animals. Documentation of treatment plans for medication to be kept at school requires a Doctor's signature. If a child's diet must be modified for health reasons, a physician must fill out our medical statement requesting accommodation.


It is in the best interest of the children and staff that everyone helps to control and reduce the spread of illness in the Children's School. Many young children are susceptible to colds and contagious illnesses until they have developed a resistance to them. A child who appears to be coming down with something may be contagious and should stay home. An ill child does not enjoy being at school and may become worse due to the amount of activity at school. We do not have the staff or space required to care for ill children.

In order to limit the spread of many illnesses, we will observe each child upon arrival at school and discuss any medical problems with the parent. Parents will be asked to keep a child home, or pick up their child early under the following conditions:

  1. The illness prevents the child from comfortably participating in daily activities.
  2. The illness requires more care than the staff members are able to provide without compromising the health and safety of the other children.
  3. Children taking antibiotics must be on the medication for at least 24 hours before they return to school.
  4. Children will be sent home after loose bowel movements. If a child is sent home for diarrhea, fever, or vomiting, they must be kept home 24 hours before they return to school.
  5. Fever, along with behavior change or other signs of illness such as sore throat, rash, vomiting, diarrhea, earache, etc.
  6. Symptoms and signs of possible severe illness such as unusual tiredness, uncontrolled coughing or wheezing, continuous crying, or difficulty breathing.
  7. Body rash with fever. Children with rashes including draining poison oak, impetigo, ringworm, and contagious cold sores, should be examined by a doctor.
  8. Sore throat with fever and swollen glands or mouth sores with drooling.
  9. Pinkeye or conjunctivitis with thick mucus or pus draining from the eye.
  10. Head lice or nits. All nits (eggs) MUST be removed before a child returns to school.
  11. Severe coughing where a child gets red or blue in the face, or makes high-pitched whooping sound after coughing.
  12. Child is irritable, continuously crying, or requires more attention and care than we can provide without compromising the health and safety of the children in our care.

NOTE: Staff may request a clearance from a physician prior to re-admitting a child. If there is a difference of opinion between the Children's School staff and a family physician as to the appropriateness of the child's attendance at school, the Children's School staff's judgment will supersede all others.

***If your child becomes ill at the Children's School***

We will check your child/parent schedule form for your location. It is your responsibility to keep that information current. We will call the necessary departments and they will attempt to locate and notify you. We will isolate your child and make him/her as comfortable as possible. If we are unable to locate you, we will call someone you have listed on your emergency form.


It is our policy to NOT give children any type of medication. You are welcome to store medication in the staff refrigerator at school and come during the day to administer it yourself. For your child's safety and the safety of other children do not bring any medication into the classroom or in your child's backpack (this includes even Tylenol). If your child has a chronic medical condition that requires ongoing medication, please see the Director to discuss accommodations.


During the year the Sonoma County Assistance League will provide vision and hearing screening on all four year olds. Referrals for other types of screening are available from the teaching staff or Director.


The Behavioral Consultation Project has proudly partnered with Sonoma County's childcare and early education community since 2001. The project provides FREE consultation services to providers and teachers serving children birth through age 5 who have not yet begun Kindergarten. The team of consultants includes mental health clinicians, early education specialists, behaviorists, and parent liaisons. Many of the consultants are bilingual and bicultural. They help facilitate positive, culturally sensitive relationships with parents and develop collaborative goals and action plans to address the needs of the child, family, and program.


***Emergency drills are practiced 3 times during a semester: one fire, one earthquake, and one shelter-in-place drill. ***


Assistant Teachers, Teacher Aides, and interns are not providers of first aid. If a staff member witnesses a first aid incident where there is blood, they need to follow these steps:

  • Tell a Master Teacher/Teacher immediately.
  • If the child is crying and comes to a staff member for assistance, then the staff member should guide the child to the nearest Master Teacher.
  • The staff member should avoid any blood.

Only Master Teachers/Teachers are to administer first aid (even application of band aides). If there was an emergency (such as an earthquake) and there isn't a Master Teacher available to administer first aid then the student staff member should use common sense in assisting a child. Gloves should always be used when there is blood, and hands washed after gloves are used. Towels should be used to absorb the blood and then put into plastic bags if laundry facilities are not available.

If a student staff member is exposed to blood or bitten by a child they must notify a Master Teacher immediately. They must wash the affected area thoroughly with soap and water. If a teacher has been bitten, they will go to the Health Center to determine if the bite broke the skin.


    *When the fire alarm sounds, all children and teachers evacuate their classrooms, exiting to the outdoor play environments.  Assigned teachers grab the emergency bags and join the children and other teachers in the outdoor play environments.
    *Children and Teachers line up by their exit gate for a head count, and then proceed directly towards the Environmental Technology Center.
    *Rosebuds, Dandelions and Poppies gather in their own circles, and teachers insure all children are present.  
    *Assigned professional staff will check the building to assure no children or staff are in the building and close doors in between rooms. They will then assist the classrooms for the evactuation. A police officer will come to the gathering spot and give the “All Clear” signal before children and teachers return to the school.


The children will practice earthquake drills once a semester. The procedures will be the same in the event of an actual earthquake. *The ground begins to shake (real or imagined). *Children move to the center of the room, away from windows and "Duck and Cover" tuck chin to chest, cover head and back of neck with arms and hands, crouch to ground. *When the ground stops shaking, and the pathways deemed safe, the teachers and children evacuate the building through their door to the playground and gather along the Poppy's north fence, children facing the parking lot A-X; their names are called to which they respond "Yes". *Lia or Tarik will come to them and give the "All Clear" signal before children and teachers return to the school. *In the event of a real earthquake, where there is too much damage to re-enter the building, the children and teachers will stay along the fence until someone from Police Services comes. If damage is too extensive, all persons will be evacuated to the SSU Red Cross site. In the event you suspect the campus may be closed due to natural or other disasters, call the EMERGENCY INFORMATION LINE at 888-533-5388. Possible reasons to call may be severe weather conditions, power outages, flooding, or earthquake.


Once a semester, a practice drill "shelter in place" will be practiced. Master Teachers and administrative staff will lock all doors and close all curtains. Teaching staff will gather children away from the windows and initiate quiet activities until an all clear is issued.


All staff, student employees, and interns are mandated reporters of child abuse because each has direct contact with children and families and so falls into the category of "child care custodian." The primary purpose of the Reporting Law is to protect the child. In addition, a report may provide needed intervention that will ultimately help the parents. All staff, students and volunteers are required to read and sign a STATEMENT BY PERSONS MANDATED TO REPORT UNDER CALIFORNIA PENAL CODE 1165 (K). They are required to report the following types of abuse:
  1. A physical injury.
  2. Sexual abuse including sexual assault and sexual exploitation.
  3. Willful cruelties or unjustifiable punishment.
  4. Corporal punishments or injury.
  5. Neglect.
  6. Any of the above types of abuse or neglect that occur in out-of-home care.

When a staff member, student or interns believes that abuse or neglect may have occurred, the following steps will be taken:

  1. The person will immediately report their suspicion to the Director or the designated Teacher in charge. The indicators will be discussed to determine if there is REASONABLE SUSPICION that abuse or neglect has occurred. Documentation of indicators of abuse will be submitted to the Director for inclusion in the child's file.
  2. If there is reasonable suspicion, a phone report to the appropriate child protective agency must be made immediately, or as soon as is practically possible. The Director will make the report and document the conversation in the child's file. The parent may or may not be informed that a report has been made based on:
    1. the nature of the suspected abuse;
    2. the advice of Child Protective Services;
    3. the Director's recommendation;
    4. staff input.
  3. A written report must follow the phone report within 36 hours. The report must be sent to the child protection agency reported to, with copies sent to Community Care Licensing, and with one retained for the child's file.
  4. If a child protection agency worker or law enforcement officer is to come to the school to interview the child, the Director will remain on site until the interview and follow-up actions have been completed.

If the Director decides not to make a report, and the staff member, student or volunteer still believes that there is REASONABLE SUSPICION of abuse, neglect or exploitation, that individual is required to report their suspicion to the authorities.


1202 Apollo Way
Santa Rosa, CA 95407



P. O. BOX 1539
CRISIS LINE: 1-800-870-7064 CPS Hotline: 565-4304