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Academic Probation, Disqualification and Progress

Recommended By: Academic Senate
Approved: Ruben Arminana, President
Date of Original Issue: 9/25/97
Date of Current Issue: 7/27/09
Effective Date: 8/1/09
Contact Office: Provost and VP for Academic Affairs

Policy #2009-4

Pursuant to Executive Order No. 1038 and Sections 41300 and 41300.1 of Title 5 of the California code of Regulations and Chapter III, Sections 1 and 2 of the Standing Orders of the Board of Trustees of the California State University,

It is the policy of Sonoma State University that:

I. Academic Probation

A student is subject to academic probation if at any time his/her cumulative grade point average in all college work attempted OR cumulative grade point average at Sonoma State University falls below 2.0 if the student is an undergraduate (or pursuing a second bachelor’s degree) or below 3.0 if the student is a graduate, credential, or post-baccalaureate student.

A student shall be removed from academic probation when his/her cumulative grade point average in all college work attempted AND cumulative grade point average at Sonoma State University is 2.0 or higher for undergraduates or 3.0 or higher for graduate students.

Students on academic probation must seek academic advising and/or attend a probation workshop; otherwise an advising hold may be placed on the student’s record.

II.   Academic Disqualification

A student will be subject to academic disqualification if, after the student has been on probation for at least one semester, his/her cumulative grade point average in all college work attempted, OR in all work at Sonoma State University, falls below the GPA indicated below:

Table 1:  Academic Disqualification

Class Level

Units Completed

SSU or Cumulative GPA


0-29 units completed



30-59 units completed



60-89 units completed



90 or more units completed


Second Bachelor’s Degree



Graduate, Post-Baccalaureate or Credential Candidates



A student who is academically disqualified is not permitted to register for or take courses at Sonoma State University, through regular or open university, from the time of disqualification until such time as the student is reinstated according to the procedures below.

III. Academic Disqualification of Students not on Probation: 

A student not on probation may be disqualified if a) at the end of any term, the student has a cumulative GPA below 1.0, AND b) the cumulative GPA is so low that, in view of the student’s overall educational record, it seems unlikely that the deficiency will be removed within a reasonable period, as determined by the registrar in consultation with the University Standards Committee.  Such disqualifications may be appealed to the University Standards Committee.

IV. Administrative-Academic Probation

A student may be placed on administrative-academic probation for withdrawal from a substantial portion of a program in two successive semesters or in any three terms (for reasons other than a chronic or recurring medical condition); for repeated failure to progress toward a degree; or for failure to comply, after due notice, with an academic requirement or regulation that is routine for all students or for a defined group of students, such as failure to complete a required CSU or SSU examination, failure to complete a required practicum, failure to comply with professional standards appropriate to the field of study.

V. Administrative-Academic Disqualification

A student may be placed in administrative academic disqualified status if the student fails to remedy the condition resulting in administrative academic probation; if the student becomes subject to academic probation while on administrative-academic probation; or if the student becomes subject to administrative-academic probation for the same or similar reason for which he/she has been placed on administrative-academic probation previously even if the student is not current on administrative-academic probation.

In addition, a student may be disqualified if, at any time during enrollment, he/she has demonstrated behavior so contrary to the standards of the profession for which the student is preparing as to render him/her unfit for the profession.  In such cases, disqualification will occur immediately upon notice to the student, and the student may be immediately disenrolled from the university.

VI. Reinstatement 

Students who have been disqualified may not apply for immediate reinstatement.  Students who have been disqualified and who have been separated from the University for at least one semester may apply to the University Standards Committee for reinstatement.  The Committee shall take into consideration qualitative or quantitative evidence of the student’s ability to overcome his/her grade point deficit (SSU or cumulative). 

Lower-division students are expected to complete enough transferable college-level course work elsewhere to raise their cumulative average to at least 2.0 before applying for reinstatement. 

In the case where a student is unable to raise his/her cumulative or SSU GPA to the required level without returning to SSU, the University Standards Committee may outline certain requirements that the student must meet to avoid being disqualified a second time. Such a student might be required to retake certain classes and/or maintain a minimum semester GPA until he/she has raised his/her cumulative and/or SSU GPA to the requirement in Table 1 above. These requirements will be provided to the student in the official reinstatement letter.

Disqualified students who are reinstated will be on a probationary basis, and must meet any requirements outlined in the reinstatement letter by the University Standards Committee, until all grade point deficiencies have been removed or until they are again disqualified.

See concerning the process of petitioning for reinstatement.

VII. Second Disqualification

Students who have been reinstated after disqualification and then disqualified again may not be considered for reinstatement except under exceptional circumstances.

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