Contract Specifications for Campus Projects: Safety

The following contract language subjects are for use by Facilities and CPDC Project Managers. Simply cut from here and paste into your document.

Confined Space Entry

Use the following text if the contractor will beentering manholes, vaults, boilers, vats, or other confined spaces:

  1. Contractor shall provide all personnel and equipment necessary to comply with confined space entry procedures established in Code of Federal Regulations, Title 29, Part 1910.146 (Permit Required Confined Spaces) and California Code of Regulations, Title 8, Part 1, Subchapter 7 (General Industry Safety Orders), Article 108, Section 5157, Confined Spaces. Contractor shall treat all confined spaces encountered on the SSU campus as permit-required confined spaces unless Contractor's pre-entry procedures indicate otherwise. Contractor shall provide appropriate air monitoring equipment, employee training, permit forms, rescue procedures, personnel, and other means necessary to safely and independently enter confined spaces at Sonoma State University.

Cranes, Derricks and Hoists

Use the following text if the contractor will be using cranes, derricks, or hoists on this project:

  1. Contractor shall comply with Cal-OSHA regulations and related standards as they apply to operations of cranes, derricks, and boom-type excavators. These standards include, but are not limited to, 8 CCR 1581 et seq., ASME B30.5, and the DOE Mobile Crane Standard (DOE-STD-1090-2004).

Excavation and Trenching

  1. All work shall be done in accordance with Title 8, California Code of Regulations, Sections 1539- 1543. Contractor shall use support systems, sloping and benching systems and other systems of protection against cave-ins for excavation over 4 feet in depth. Contractor shall provide for means of access to and egress from excavations, protect employees from exposure to vehicular traffic, falling loads, hazardous atmospheres, water accumulation, and unstable structures in and adjacent to excavations.
  2. A competent person must inspect the trench and protective systems daily before the start of work and through-out the day as conditions change. Competent person is defined as one who must demonstrate:
    • Knowledge of the provisions pertaining to excavations, trenches and earthwork.
    • Knowledge of soil analysis as required in the provisions pertaining to excavations, trenches and earthwork.
    • Knowledge of the use of protective systems.
    • Authority to take prompt corrective action on the job as conditions warrant.
    • Ability to recognize and test for hazardous atmospheres.

Fall Protection

Use the following text if the contractor will work at heights above seven and a half (7½) feet:

Fall Protection

  1. Approved personal fall arrest, personal fall restraint or positioning systems shall be worn by Contractor personnel whose work exposes them to falling in excess of 7.5 feet from the perimeter of a structure, unprotected sides and edges, leading edges, through shaftways and openings, sloped roof surfaces steeper than 7:12, or other sloped surfaces steeper than 40 degrees not otherwise adequately protected under the provisions of 8 CCR 1669 et seq.
  2. Contractor supervisors will complete a written certification record showing the name and signature of the employee, date(s) of the training, signature and name of the competent person performing the training. Retraining will be performed when the competent person believes that the employee’s knowledge is inadequate or there is a change in the fall protection system or requirements.
    Fall protection training programs will train the employee in the procedures to be followed to minimize these hazards. The employee will be taught to:
    • Recognize fall hazards
    • Understand when fall protection is required
    • Understand what actions are required to determine structural integrity of the working surface
    • Recognize when overhead protection is required, including barrier
    • requirements for upper and lower levels
    • Perform the inspection of the fall protection equipment and system
    • Use fall protection equipment
    • Identify attachment points and tie-off configurations
    • Understand limitation of the fall protection system
    • Handle and store personal fall protection equipment
  3. A pre-job briefing will be conducted by the competent person(s) before each event where personal fall protection equipment is used. At a minimum, the pre-job briefing will include the following information:
    • Review of personal fall protection inspection criteria
    • The nature of the fall hazard in the work area
    • Method of access/egress, and the associated precautions
    • Location of attachment points for each employee
    • Proper installation of barriers to control the area above and below the work area, including overhead protection
  4. Fall arrest devices (i.e., body harnesses, lanyards, and SALA blocks) will be controlled by the contractor, cognizant manager/supervisor, or designated competent person. Duties will include:
    • Proper storage
    • Inspection and retirement
    • Maintenance of inspection records
  5. Safety belts will not be used for fall protection.
  6. Hot Work

    Use the following text if the contractor will use ignition sources or open flames as part of this project:

    Hot Work

    1. Contractor personnel shall follow required practices and procedures necessary to protect employees from fire and explosion hazards associated with hot work as defined in 8 CCR 6777. Contractor shall evaluate each work area and determine if it is safe to introduce a source of ignition. Sources of flammable vapors shall be monitored and controlled or sources of ignition not introduced in these areas. Suitable fire extinguishing equipment shall be readily available in the area where hot work is performed.
    2. Contractor shall issue signed, written, and numbered hot work permits before a source of ignition is used. These permits shall be issued to the Project Manager at the beginning of each day that hot work is performed. Contractor makes representation that all of the required actions identified in 8 CCR 6777 have been completed when a hot work permit is issued.


    Use the following text if there will be hazardous energy sources that willneed to be isolated and controlled; e.g. electrical, pheumatic, mechanical, gravitational:

    Lockout Tagout

    1. Contractor shall demonstrate that they have a program in place and will utilize procedures for affixing appropriate lockout devices or tagout devices to energy isolating devices, and to otherwise disable machines or equipment to prevent unexpected energization, start up or release of stored energy in order to prevent injury to employees.
    2. (b) Contractor will coordinate with the SSU Project Manager and authorized SSU personnel to apply locks and tags to equipment. All equipment being serviced jointly by Contractor and SSU personnel will have a lock for each operator on a multi-lock hasp.

    Reclaimed Water

    Use the following text if reclaimed water will be utilized or the reclaimed water system will be tapped into; e.g. fire suppression, dual plumbed buildings, irrigation:

    Reclaimed Water

    1. Contractor to follow recycled water guidelines and worker protection procedures when employees may come into contact with irrigation water, fire water, or recycled water plumbing systems. Additional information can be found at Water Programs.