Policies & Enforcement

Policy

Housing

By signing the Student Housing License Agreement, you are agreeing that you have reviewed and understand the University and Housing Policies and Regulations 2017-2018 http://web.sonoma.edu/images/content-styles/notices/pdf.gif prior to occupancy. Please review our FAQs about Weapons in the Residential Community for clarification on what is allowed in the Residential Community.

University

Federal

Enforcement & Disciplinary Procedures

For most alleged Housing Regulation violations, a Residential Life Area Coordinator will meet with the residents involved to determine appropriate outcomes.  Depending on the scope and nature of the alleged violation, it may be referred to the Assistant Director of Residence Life or the University Conduct Administrator.  Additional information about University Discipline is available at the Student Affairs web site.

Scope

Students living on campus are subject to University and Housing Regulations and Guidelines.

Accountability

Residents found responsible for violations of the Housing Regulations and Guidelines will be held accountable for their actions, and the actions of their guests.

Outcome/Sanctions

The following are possible outcomes or sanctions for students found responsible for violating Housing Regulations and Guidelines. Sanctions may include, but are not limited to:

Administrative Warning
An Administrative Warning is an official conduct outcome when an action or behavior was determined to be a violation of Housing Regulations and Guidelines.  Further violations will result in a higher level outcome or sanction.

Educational Sanctions
Educational sanctions are assigned to provide a more directed educational experience regarding expectations and responsibilities of living on campus.  Educational sanctions include, but not limited to:

  • Judicial Educator online modules
  • Alcohol/Drug workshops ($65.00 fee)
  • Research projects
  • Reflective writing
  • Educational program attendance
  • Community Service related to the violation

Administrative Move/Restriction of Privileges
A resident may be required to move to a different location or be restricted from a certain area within the residential community when appropriate for certain violations.

Housing Probation
Housing Probation is an outcome for more severe or repeated violations and signifies that student choices are in conflict with the values of the Residential Community.  Factors determining Housing Probation may include, but are not limited to, type and severity of violation, role of the student, previous violations.  Housing Probation is for a period of 1 calendar year. During this period of time any additional violation of University Policy, Housing Regulations or conditions of Housing Probation shall result in more significant outcomes including the possibility of Loss of Housing for the subsequent year or Termination of Housing License Agreement. 

*If a student is responsible for a violation after the Housing Probation period has expired, the nature of the violation, the role the student, and the amount of time that has passed since the previous incident(s) will be taken into consideration when determining outcome of violation.

Loss of Housing
Loss of Housing is an outcome for more severe or repeated violations in which a student becomes ineligible to re-contract for on-campus Housing for the following academic year and any offer will be revoked once this outcome becomes final.  Although a student may continue to live on campus for the remainder of the academic year, being found responsible for a violation during this period will result in being terminated from the Housing License Agreement.

Termination of License Agreement

License Agreements are terminated when residents fail to follow the University or Housing Regulations.  The resident will be given a notice to vacate and will not be able to re-contract for the next academic year and not permitted to be in the Residential Community for 1 calendar year.  This includes suites and apartments, parking lots, recreational areas, sidewalks in residential areas, or other public areas within the Residential Community. Permission for privileges to re-contract or visit within the community requires Director approval.

Sonoma State University is governed by Title V of the California Code of Regulations. According to Title V, students whose license agreements are terminated are obligated to pay for the entire license fee period or for one semester if the University can mitigate the costs. SSU is charging for one semester of rent or the $250 cancellation fee, which ever is greater.

Residential Life Conduct Outcome Appeal Process

Students found responsible for Housing Regulations and Guidelines may appeal the outcome.  Appeals must be submitted in writing to the Assistant Director of Residential Life and delivered to the Residential Office in Zinfandel Hall on or before the date listed on the outcome letter.  An appeal may only be submitted based on one or more of the following:

    • Due process was not followed which resulted in prejudice to the student
    • The outcome is disproportionate to the nature of the violation
    • New information is available that was not previously known
    • The outcome is not based on the preponderance of evidence 

Once an appeal is submitted, Residential Life will review the appeal and schedule a meeting with the student

Sharing Disciplinary Information with Parents

The Family Education Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students".