Paying for Housing 2019-2020

Newly Admitted Students: Make Campus Housing Down Payment

The application process begins with making a housing down payment of $300. By purchasing this item, the student is requesting a contract for campus housing. This contract is for the full 2019-2020 Academic Year. This payment goes towards actual housing charges and is deducted from the fall semester rate.

Cancellation Refund Policy: The Housing Down Payment is 50% refundable if requested in writing by June 15, 2019; non-refundable thereafter. A full refund will be issued if space is not offered. Email your refund request to

Apply for Financial Aid

In order to be considered for a variety of financial aid, students must complete a Free Application for Federal Student Aid (FAFSA) every year by March 2. The FAFSA application for the 2019-2020 is now available at The school code for SSU is 001156.

SSU’s early applicant deadline was January 31, 2019. If you are a newly admitted student for Fall 2019, Financial Aid will begin sending out email award offer notifications in late March. Continuing students will receive email award offer notifications mid-June. For more information, see the How to Apply section of Financial Aid’s website.

Housing Accounts

Resident housing accounts are charged in full at the beginning of each semester. You have the option of paying the semester rent/food in one lump sum or by the designated due dates. It is the licensee’s responsibility to make all payments by the scheduled due dates regardless if an electronic statement is received by the licensee. By signing the License Agreement, you agree to make payments to the University in accordance with the Rate Schedule.

Financial Aid Disbursements

Students with accepted financial aid awards are allowed to defer their first payment in the Fall (August payment) and Spring (January payment) as long as their award can cover that first installment. Keep in mind that your financial aid will cover mandatory registration charges first and then Housing rent and food.

In order to qualify for this deferment the student’s/parent’s file must be complete in the Financial Aid Office prior to school starting for that semester. We will not assess late fees in September for financial aid recipients as long as your aid is ready to disburse. Late fees will be applied to a financial aid recipient's account if they are not current for September, October, November, February, March, or April. For example, a double occupancy bedroom has 3 payments of $1476 remaining after the initial August payment. By September 10, the account balance should have a minimum of $2952 remaining, unless a payment arrangement has been made with the Director of Housing.

View the Financial Aid Office disbursement calendar for more information about when financial aid disburses.

If the student/parent fails to complete their financial aid paperwork in a timely manner, it will be expected that the account be paid according to the Housing Rate Schedule.

Parent PLUS Loans

Housing Services will accept the Parent PLUS Loan as a form of payment to cover the August payment and subsequent payments if the loan amount is large enough. As long as a parent has submitted a Parent Loan Request form and has signed the promissory note, the August or January Housing payment can be deferred until the loan disburses. If the loan has not disbursed by the 3rd installment, then the unpaid balance is due promptly. Late charges and other consequences will result if a parent does not follow through with the loan request or promissory note in a timely manner.

How To Make Payments

There are several different methods for making future housing payments listed below. All payments go directly to Seawolf Service Center located in Salazar Hall, first floor. The mailing address is Seawolf Service Center, 1801 East Cotati Avenue, Rohnert Park, CA 94928.

  • Paying by Credit Card or Debit Card. To pay on-line, you must log into SSU Online Services and click on the Payment button. Payments on student accounts made online by credit or debit card will be charged a 2.75% non-refundable service fee by our third party provider, CASHNet® SmartPay. There are several simple options for students to avoid this fee. Student fees paid by financial aid will not be impacted by this change. For additional information, visit Credit Card Service Fee FAQ.
  • Paying by Check. Make checks payable to Sonoma State University. Write the student’s name and University number on the check.
  • The University accepts MasterCard, Visa, Discover, and American Express.
  • Paying by eCheck. To pay on-line, you must log into SSU Online Services and click on the Payment button. Then you can choose eCheck.

Guest Access to Student Account

Students are able to give parents or other supporters access to their account information, view/print statements, and make payments or add Wolfbucks. The Guest access also allows for billing notification emails to be send directly to the guest email address.

Late Fees

Licensees who are late in payment of any housing rent or food will be assessed a fee of $30 per late payment. Payments received after the 10th of the month are considered late. Three or more late payments may jeopardize your campus housing status. Notification of the late fee will be sent via email to your SSU email account informing you to pay your outstanding balance by a certain date. Unpaid accounts will be forwarded to a collection agency by the University, after numerous attempts of trying to collect the debt. All agency collection fees plus the unpaid debt are the responsibility of the account holder.