Frequently Asked Questions (FAQ's)

Applicant Questions:

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Job postings for vacant positions at SSU are available 24 hours a day on any computer with internet access. Position vacancies found online include managers, senior administrators and staff.

You must first complete an online application on any computer with internet access. A resume may be attached to the application, but is not required for every position. Please see the job posting for specific requirements.

You will be asked to provide information such as your name, address, phone number, email address, and education, and employment history. It is helpful to have this information immediately accessible before you begin the application. The system will automatically time you out after 45 minutes if there is no activity.

No. All applications and application attachments for staff and management positions must be submitted through our online recruitment process in PeopleSoft.

Unfortunately, we no longer accept applications via fax, mail or email. If you do not have access to a computer or web to apply for open positions, most public libraries have computers with internet capability for public use. If you have difficulty finding internet or computer access or if you need assistance with our online process, please contact Employment Services at 707-664-3100.

No. A completed employment application is required for each desired position. Be sure to review your information before submitting each application. For ease of entry, online details (e.g. work experience, ed ucation, etc.) with the exceptions of your answers to the Application Questionnaire will be retained and carried over to your application the next time you apply. You may attach a different resume and cover letter to the application each time you apply.

Yes. In order to receive full consideration you need to completely fill out each section of the application, even if you attach a resume.

Yes. You may complete parts of the application process and come back to it later. You must click SAVE FOR LATER to save the information you have entered.

No. You will only be considered for the position(s) for which you submit an application. If you would like to be considered for other available positions, you will need to submit your application for each position.

All applications must be submitted via the online application no later than midnight PST on the closing date for the position. Applications cannot be submitted after a closing date has passed. Application deadlines or review dates are on each job posting.

When you apply for a job, you will be asked if you are applying with a resume. Once you select this option, you will be prompted to attach your resume. Please add your cover letter as the first page of your resume and attach as one document.

Each time you apply you can have a unique application, resume, and cover letter. After selecting "Apply now", complete and/or review all information on your application. For ease of entry, online details (e.g. work experience, education, etc.) will be retained and carried over to your application the next time you apply.

If you cut and paste text that has special formatting such as bullets, hyphens, and other characters into the application, the formatted text may convert to questions marks or other odd characters in the system.

The spellcheck feature is available in all long text fields in the system. Each time you see the symbol INSERT SYMBOL you can spellcheck the text that has been entered or pasted into a field.

Once you have attached your resume and submitted your application, you may not change or delete the document. If you have attached the wrong document or failed to attach a document, please email the correct document, including your name, the job title, and the job opening ID number to

Please note: Documents cannot be added to applications once the filing deadline has past

After you submit your application, you will receive a confirmation email from If you do not receive a confirmation email within several hours, check your spam or junk folder. Some email accounts read generated emails and spam and filter them out of your inbox.

No. We only accept applications for open job postings. Prior to applying for a job, each prospective applicant can create a profile that will reduce the amount of data entry when you actually do apply for an open position.

If the department does not find a suitable candidate among those who applied by the first review date, applications received after that date will be considered. This explains why a position may still be posted on our web site even though the "first review" date has passed.

The department conducting the search will contact applicants directly if they are selected for an interview. The screening process typically includes a three to six week review and selection period after the filing deadline. Only those candidates selected for an interview will be contacted.

Jobs are removed once the filing deadline has past or the position has been filled.

References are generally checked after the interview process.

External applicants will create a user name and password during new user registration. See the External Applicant User Guide for detailed steps.

Internal applicants will use their existing Seawolf ID login information to log into the system. See the Internal Applicant User Guide for detailed steps.

An external applicant in an individual who is not Not currently employed in a staff or faculty position, a student employee, an Instructional Student Assistant, Teaching Assistant, or Graduate Assistant

An internal applicant in an individual who is currently employed in a staff or faculty position at Sonoma State University.

Click on the job title to view a description of the position.

If you are chosen for an interview, the hiring department will contact you directly to schedule and interview. You may note your availability in your cover letter.

You may email for an update.

We only accept applications for posted jobs and do not keep applications "on file"

If you submitted your application prior to the first review date or filing deadline, you will receive an email once the position is filled.

Technical Questions:

Click the External Applicants link

  • Click the Login Help hyperlink in the Login box
  • Enter the email address you entered when you first applied.
  • Provided the email address matches that which is on your profile, an email will be sent with your user name.

Try closing all of your web browser sessions and then opening it again. Upon re-opening your browser, please delete your temporary internet files and cookies. How to Clear Your Browser's Cookies lists differetn browsers and how to clear your browser. After you have completed these tasks, you should be able to access the application. If you still cannot access the application, please contact Employee Services at or (707) 664-2166.

The document must have an extension of "doc", "docx", "pdf", "rtf", or "txt". If you upload or attach any other type of document, we may not be able to open your document.

As a general rule, the system is available 24 hours a day, 7 days a week.

If you have problems logging in to Sonoma State University's job opportunities web site, please email or call (707) 664-2166.

Sonoma State University's job opportunities web site is designed to run in a web browser over the internet. We recommend Microsoft Internet Explorer 9 or higher, Mozilla Firefox 20 or higher or Chrome. Also, under your browser internet option, you need to have cookies and Javascript enabled and pop-up blockers disabled.

The system will automatically time you out after 45 minutes if there is no activity.

All data submitted via this site is secure and encrypted using Secure Socket Layer (SSL) technology. SSL protects all information as it crosses the internet.

We recommend that you limit your web browser session to one.

If you are interested in a faculty position, you can view current postings by visiting the Faculty Affairs web site.

If your application is not listed in "My Career Tools," please clear your cache and reapply. Instructions on how to clear your cache.